Irish Chaplaincy vacancy

Post: Finance Officer
Contract: Interim (6 months with potential to renew)
Salary: £30,000 – £36,000 FTE day rate negotiable
Hours: 14 hours per week
Closing Date: 21 June 2024

Role Purpose:
Irish Chaplaincy (IC) Purpose:
To be a leading and innovative charity which provides high quality services and support to excluded, vulnerable, and isolated Irish emigrants in Britain. The IC is one of the oldest Irish welfare charities in Britain and their aim remains to galvanise the whole Irish community to work together to improve the lives of those most vulnerable of Irish emigrants and ensure that no member of the community is forgotten.
The Irish Chaplaincy works to address social inequalities in the Irish community in England and Wales through:
• Advocacy, advice and support for Irish prisoners and their families, Irish Travellers, and elderly Irish People.
• Research into issues affecting the rights and wellbeing of Irish people in Britain.

Job Purpose:
Oversight of all aspects of the finance of the Irish Chaplaincy including pay roll, payment of bills, and preparation of regular management accounts and the annual budget.

Reporting Lines:
Post holder reports to: CEO.
Staff reporting to this post: None

Key Responsibilities:
Internal & External Communication
• Organising monthly payroll, including pension payments.
• Processing receipts (cash, cheque, online, BACS) and payments in a timely manner, whilst ensuring good record keeping.
• Preparing reconciliations – bank, credit card and balance sheet.
• Preparation and presentation of finance reports to the Board of Trustees.
• Assisting with preparation of Statutory Accounts.
• Preparation and submission of expense and Gift Aid claims.
• Preparation of Annual Budget, in collaboration with the CEO.
• Assisting with any audits which need to be undertaken.
• Liaising with banks where necessary.
• Maintaining the monthly balance sheet reconciliation.
• Liaising with external stakeholders to resolve any outstanding queries.
• Ensuring that all transactions are entered promptly and accurately in the Quickbooks accounting system.
• Prepare figures for reports for external funders on a regular basis.
• Responsible for the provision of any other financial information or forecasts which may be required.

General
• To comply with, and participate in, the development of the Irish Chaplaincy’s policies, procedures and practices.
• To undertake other duties commensurate with the post to ensure the effective delivery of the service.
• To maintain appropriate confidentiality at all times.
• Attend and prepare for monthly supervision and participate where possible at monthly IC staff meetings, team development days, AGM and other similar events.

Skills and Competence:
Essential:
1. Qualified management accountant.
2. A detailed understanding and experience of working with the Quickbooks accounting software package.
3. Experienced in Fund account management, relevant to charities.
4. Able to work independently, with sound judgement, good time management and prioritisation skills. Consistent attention to detail and ability to work to deadlines is critical.
5. The ability to problem solve and seek appropriate support where necessary.
6. Excellent written and verbal skills.
7. Excellent level of IT literacy, including MS Excel and MS Word.

PLEASE NOTE :
Immediate start required (end of June 2024). Closing date 21 June. Interviews w/c 24th June.
To apply or to find out more, send your CV to marie.norbury@irishchaplaincy.org.uk.